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Parent Teacher Conferences

Parent Teacher Conference

Parent-Teachers Conferences will be held Monday, October 15, and Tuesday, October 16, from 2:00-9:00 pm each day.  Parents are encouraged to sign-up early for best selection.

You may schedule your conferences online at https://pickatime.com/CA beginning Monday, October 1, at 6:00 am.  If you have difficulty with the online scheduler, check out our FAQ's and directions below, or you may email us at ptc@concordiaacademy.com.

Conferences are scheduled in 12 minute blocks, but no extra time is given to get to your next appointment. Back-to-back conferences are allowed, but you'll want to finish with enough time to make it to your next appointment.  

Online scheduling will close at 6:00 am on Sunday, October 14.

Directions for Scheduling Conferences

Login to the conference scheduler using this link: https://pickatime.com/CA.
 

New Users: Register by clicking "Login/Create Account".
Login Screen

 
 
 
 
 
 
 
Complete the required fields and click "OK" to register.
Required Fields
 
 
 
 
 
 
 
 
Returning Users: Enter your email and password. If you have forgotten your password, select the "Forgot Password" button and a new password will be emailed to you.
 

For your first child:
 
1. Enter the first name and last name of your child, with NO SPACE between (firstname lastname) in the top field. Be sure to enter the names as given in Educate/Cornerstone, with NO space between them.  For example, Mr. Franklin prefers "Ben," but for this it's "Benjamin", thus you would type in "benjaminfranklin" or "BenjaminFranklin".
2. Enter the birthdate using 2 characters for each of the month, day, and year (mm/dd/yy) in the lower field.
Child Info
 
 
 
 
 
 
 
 

3 ColumnsOnce you log in, you will see three columns. The first column shows your child's teachers, each represented with a different color.
 
The second column displays the times each teacher is available (scroll down for Thursday). Click on a timeslot to reserve it. That time will turn black. Click "Create Appointment".
 
Additional children can be added using the third column and repeating the process.
 

At the top of the same page, select "Printable schedule" to print all your schedule conferences on the same page.
Printable Schedule
 
 
 
 
You also have the option to email the schedule to yourself. Printed schedules and room maps will also be available at school the day of your conference.
 
To change your schedule, login and click "Your Schedule."
 

If you have questions about the signup process, please consult the Frequently Asked Questions below. If you can't find the answer you need there, email ptc@concordiaacademy.com.
 

Frequently Asked Questions

Be sure you internet browser is current or try a different browser.  Pick-a-Time works with Internet Explorer 8 or above, Firefox, Chrome, and Safari.  If you have still have difficulty, email us at here.

The security value helps verify the correct student is being added to your schedule.  The security value is the child's birthday in the format mm/dd/yy.  Ex. June 7, 2004 would be entered as 06/07/04.

Only one appointment is allowed with a teacher for each child.  If more time is needed, please make special arrangements with your child's teacher.

A confirmation email will be sent for booked appointments.  You'll also have the options to add the conferences to your calendar, print out your schedule, and have your schedule emailed to you.

After scheduling your conferences, an option will be presented to print your complete schedule.  Printed schedules will also be available at the check-in table when you arrive.

A reminder email will be sent prior to your apppointments.

The room number will be printed on your schedule.  In addition, Directories have been installed throughout the school and printed maps will be available.  Note that some conferences may take place in classrooms or offices, other than where the class is taught.

You may download a school map with teachers rooms here.

Printed schedules will be available the day of your conferences at the check-in table.

No.  Enter your child's first name + last name (no space between) as shown in Educate.  Note that some students may use a differnt common name.  Ex: "Ben Franklin" may be "BenjaminFranklin" (no space between first and last names).   Your child's birthday will be required and must be entered with two digits for each of the month, day, and year.

Appointments may be changed or canceled online until 6:00 am on Sunday, October 14, by logging back in to the scheduler.  For cancellations after that, please email your child's teacher.

Passing time between appointments is part of the 12 minutes allowed for the conference.  Teachers will make every effort to stay on schedule and complete the conference in time, but keeping your confernce to 10 minutes or less will allow time to pass to your next appointment.

PickAtime uses 128-bit SSL encryption for data transmission. Their servers are in a high security data center and access is restricted to only the few who maintain the system.

Enter your email address and press the Login / Create Account button. On the next page you will be able to either register as a new parent in the system or enter in your password from a previous time. Occasionally we will purge all stored parent data at the start of the school year; in this case even if you used the pickAtime scheduler previously you will need to register again.

On the Scheduling page, click on the Forgot Password button. You will receive an email shortly with a link where you can reset your password. If you do not receive this email, check your spam or junk email box. You may also email PickATime directly and request a new password.

Requests for new passwords are processed immediately. If you do not receive the new password message, please check your spam or junk email box. If you still do not find it, you can email support@pickatime.com and ask for a password reset.

You will need your child's studentID (firstname+lastname) and birthdate. The student ID may use either your child's formal name or common name, as give in Educate. The student birthdate should be entered in the format mm/dd/yy using 2 digits for each (e.g. 04/12/99). If you continue to have trouble, you can email us at ptc@concordiaacademy.com or email pickAtime support at support@pickatime.com.

We have a specific link to follow, which is not on PickATime's website. That link is https://pickatime.com/CA